The Pomodoro Technique: Why It Works and How Creators Can Use It

Pomodoro technique - featured image

As a creator, I know firsthand how easy it is to fall victim to distractions and procrastination. It can be challenging to stay focused on tasks such as video creation or article writing for extended periods, especially when there are so many other things vying for our attention.

However, I’ve found that using the Pomodoro technique has significantly improved my productivity levels.

The Pomodoro technique is a time-management method that involves breaking down tasks into smaller intervals with short breaks in between. By doing so, creators can stay focused and motivated while also avoiding burnout.

In this article, we’ll explore why the Pomodoro technique works and provide practical tips on how creators can use it to their advantage, specifically by integrating it into Notion – one of the most popular productivity tools out there.

So, if you’re looking for ways to increase your productivity levels and achieve more in less time, keep reading!

What is the Pomodoro Technique?

The Pomodoro Technique is a time management method that was developed in the late 1980s by Francesco Cirillo. It involves breaking down tasks into 25-minute intervals, followed by a short break of 5 minutes. This block of time is called a ‘pomodoro’. After four consecutive pomodoros, you take a longer break of around 15-30 minutes.

The reason why the pomodoro technique works is because it helps to combat procrastination and distractions. By focusing on one task for a set period of time, you’re able to give it your full attention without getting sidetracked by other things.

The short breaks also help to prevent burnout and keep you motivated throughout the day. Overall, the pomodoro technique is an effective way for creators to manage their workload and maximize their productivity.

Fun fact – The name for this technique comes from ‘pomodoro’ the Italian for tomato. Cirillo originally used a tomato shaped mechanical timer to record his 25-minute sessions.

Benefits and Uses

Worried that you could be approaching creative burn out? Well, say hello to the benefits of breaking down tasks into manageable chunks and actually taking breaks – your productivity will thank you. The pomodoro technique isn’t just a trendy way to be productive, it’s backed by science.

Here are some of the benefits and uses of using this technique:

  • Increases focus: By setting a timer for 25 minutes on a specific task, you eliminate distractions and train your brain to focus solely on that task.
  • Encourages time management: Breaking down tasks into smaller chunks allows you to manage your time more effectively.
  • Boosts motivation: Seeing small increments of progress can give you a sense of accomplishment and motivate you to keep going.
  • Reduces burnout: Taking breaks in between focused work sessions prevents burnout and increases overall energy levels.
  • Improves productivity: By increasing focus, managing time better, staying motivated, and reducing burnout – all lead to increased productivity.

As creators, these benefits are especially important because we often have many different projects that require our attention. By implementing the pomodoro technique into our workflow, we can tackle each project with intentionality and purpose. With increased focus comes better quality work, which ultimately leads to more success in our creative projects.

Notion Integration

Integrating the pomodoro method into your Notion workflow can revolutionize your productivity and help you tackle multiple projects with ease. Notion, a popular productivity tool, allows you to customize your workspace and create a task list that’s tailored to your needs. Here’s how to get started combining the pomodoro technique with Notion, so you can enhance your productivity even further.

Install an App

There are several apps that you can incorporate directly into your Notion workspace to make it easy to record your 25-minute times. I particularly like Aesthetic Pomodoro Timer, which gives options for different appearances and allows you to change the time length of your pomodoros. Here’s how to install it:

1. Copy the URL:

2. Paste the URL into your Notion page’s Embed block.

embed pomodoro timer in notion

3. Adjust the size of the app to suit your workspace

aesthetic pomodoro timer

4. Click the cogwheel to make adjustments to the settings, e.g. background image, alert sounds and pomodoro time length.

App settings that can be altered to help you achieve the ideal Pomodoro technique .

Track Your Performance

Let’s take it one step further and track your tasks. Create a database in Notion specifically for tracking your pomodoros. Use the database properties to create columns for task name, length of time spent on each task, and any notes or comments about progress made during each session. This will allow you to easily view and analyze how much time you are spending on different tasks throughout the day.

Want a free Notion template that has all of this already built in? Just head here and click ‘duplicate template’ to save it to your own Notion workspace.

Incorporating the pomodoro technique into your Notion workflow can help increase focus, accountability, and overall productivity. With customizable options available within Notion’s platform, integrating this method has never been easier. Give it a try today!

Effective Forward Planning

Once you become familiar with using the Pomodoro Technique, there is a further way that you can improve your productivity – plan your work in terms of 25-minute time blocks.

Let’s say that you are planning your workday and you have the following 5 tasks to complete in a day, here is how you could plan it out

Write proposal for client2 pomodoros
Edit video footage 2 pomodoros
Create video thumbnail1 pomodoro
Upload to YouTube1 pomodoro
Post to social media1 pomodoro

One of the big benefits of the Pomodoro technique is you only concentrate on doing one task at a time. Forget about the myth of multitasking, performing one thing at a time has been proven to be more effective.

Planning your work out like this (where you concentrate on one task at a time) also has another benefit:  It makes you more aware of where you’re spending your time. This can help ensure you’re using time wisely and not wasting it on unproductive tasks.

The Challenges of Using the Pomodoro Technique

Not many people discuss the negative aspects of using a certain productivity technique, but I think it’s useful to highlight both the pros and cons.

With this technique one frustrating thing is sometimes you’re just getting into a state of ‘flow’, and the timer goes off. Maybe I’m writing an article and the words just seem to come naturally. I simply want to keep going and not take a break. The pomodoro buzzer then becomes an unwelcome interruption.

It’s also best suited to work in a relatively quiet, controlled environment. This is fine when I’m working from my home office but could be an issue if you’re in an office. When I used to work in an agency it was common to get interrupted by work colleagues or phone calls. This could completely derail a 25-minute pomodoro.


Using the Pomodoro Technique can have numerous benefits, such as improved focus, increased productivity, and reduced burnout. By working in focused intervals with regular breaks, you can avoid distractions and maintain your energy levels throughout the day. Additionally, the technique encourages you to prioritize tasks and break them down into manageable chunks.

I’ve found that integrating the Pomodoro technique with Notion is easy and straightforward. The ability to track my progress and prioritize tasks within one platform has made managing my time even more efficient.

Overall, I recommend trying the Pomodoro technique to anyone looking for a simple yet effective way to improve their productivity.

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