Kanban Boards: Your Productivity Game Changer

Kanban boards featured image - showing board on a laptop

Are you an entrepreneur constantly seeking new ways to innovate and improve your business? Look no further than Kanban boards, a powerful tool that can revolutionize the way you work.

In this article, we’ll explore what Kanban is and how entrepreneurs can use it to drive growth, increase productivity, and stay ahead of the competition.

What is Kanban?

Kanban is a powerful tool that you, can use to streamline your workflow and keep your projects organized. With its origins in the manufacturing industry, Kanban has evolved into a popular project management approach that helps increase efficiency and productivity.

By visualizing your tasks on a Kanban board, you can easily see what needs to be done, what’s currently being worked on, and what has been completed.

Imagine being able to effortlessly track the progress of your projects and quickly identify any bottlenecks or delays. Kanban allows you to do just that. By using different columns on your Kanban board to represent different stages of work, such as ‘To Do,’ ‘In Progress,’ and ‘Done,’ you can visually see where each task stands at any given time. This not only helps you stay organized but also enables you to prioritize tasks effectively.

With its simplicity and flexibility, Kanban empowers entrepreneurs to embrace innovation and find creative solutions to problems.

Kanban board example showing 3 columns - to do, in progress and done

History and Origin of Kanban

Today, Kanban is used by many hi-tech and SaaS companies, so you may be surprised to hear that it originated in Japan as far back as the late 1940s, as part of the Toyota Production System. The term “Kanban” translates to “visual signal” or “card” in Japanese. It was initially used to streamline manufacturing processes, but its effectiveness quickly led to its widespread adoption in various industries worldwide.

There has been a surge in interest in Kanban from digital solopreneurs in recent years. Software companies, YouTube creators, and course creators have been just a few of the businesses that have seen the benefits of using this management tool.

Benefits of Kanban

Kanban offers many benefits for small businesses, allowing you to maintain a clear overview of your tasks, boost collaboration, and enhance workflow efficiency.

Simple: A key benefit to Kanban is its simplicity. There’s practically no learning curve to using it. This means you can get up and running quickly and if you have to bring on team members or collaborators, they can be onboarded quickly.

Proven: This is a system that’s been battle-tested and is currently being used successfully by many well-known brands such as Nike, Zara and Spotify. But unlike some other systems in use by large organizations, its flexibility and affordability make it suitable for use by small and one-person businesses.

Remote teams: Kanban is a visual system that can be used by teams across the world. Even if speak a different language to your team of contractors (or your client), you can all still see how a project is progressing and what still needs to be done.

Identify bottlenecks: Projects can often be held up or completely derailed while you’re waiting for an important task to be completed. Kanban helps you to identify these bottlenecks early and allows you to take appropriate action.

Understanding the Kanban Board

What is a Kanban Board?

At the heart of Kanban lies the Kanban board. Picture it as a visual representation of your project or task flow, laid out like a roadmap that guides you through your work journey. It helps you visualize your progress, identify bottlenecks, and prioritize your tasks effectively.

It can be a physical board such as a whiteboard, although an increasingly popular option is to have a dedicated piece of project management software.

Components of a Kanban Board

A typical Kanban board consists of columns and cards. Each column represents a stage in your workflow, from “To-Do” to “In Progress” and finally, “Done.” The cards, on the other hand, are individual tasks or projects. As you move a card from one column to the next, it’s like watching your achievements unfold before your eyes.

If you prefer to watch rather than read, here’s a video that I made with an overview of Kanban for solopreneurs.

Kanban Board Software

If you’re a digital business, it’s likely that Kanban board software is the best option to fit into your workflow . Luckily, there are several fantastic options available, tailored to suit the needs of your small business. Here are some popular choices:


Trello is a user-friendly and intuitive Kanban board tool that’s perfect for solopreneurs and small teams. It allows you to create boards for various projects and tasks, making it easy to stay organized and collaborate seamlessly.


Notion is more than just a Kanban board – it’s a versatile all-in-one workspace that enables you to manage your projects, documents, and notes in one place. Its flexible layout and customization options make it a favorite among creators and freelancers.

This is the project management software that I’m currently using and I’ve been really pleased with it’s adaptability.


Clickup is a feature-packed project management tool that offers a Kanban board view among other useful features. Its robust capabilities are suitable for ambitious entrepreneurs looking to scale their operations efficiently.

Examples of Kanban Boards for Entrepreneurs

Now, let’s dive into some real-world examples of how you can utilize Kanban boards to supercharge your small business. Although we’ve talked about having 3 columns on your board, in practice you can change the names and number to whatever you want.

Social Media Management

Create columns for content planning, drafting, scheduling, and analytics. Move your social media posts along the board as they progress through each stage, ensuring your online presence remains active and engaging.

Sales Pipeline

Design your Kanban board with columns representing lead generation, prospecting, negotiation, and closed deals. Keep an eye on potential clients as they move through the sales funnel, helping you close deals faster and smarter.

Blog Post Publishing

Organize your blogging process by setting up columns like ideation, writing, editing, and publishing. With a clear view of each blog post’s status, you’ll maintain a consistent content calendar and provide your audience with valuable insights regularly.

New Product Development

If you’re launching a new product, Kanban can be a game-changer. Design columns for concept, design, development, testing, and launch. Visualize your progress as you transform your ideas into reality.

YouTube Video Publishing

As a creator, Kanban can help you manage your YouTube content with ease. Set up columns for scriptwriting, filming, editing, and uploading. Witness your YouTube channel grow with engaging videos at every step.

Best Practices for Using a Kanban Board

Here are some tips to get the most out of using Kanban boards in your business.

Start Simple: Begin with a basic Kanban board and gradually expand it to suit your needs as you become more familiar with the process.

Limit Work in Progress: Don’t overwhelm yourself with too many tasks at once. Focus on a few items, complete them, and then move on to the next ones.

Regularly Review and Improve: Continuously evaluate your workflow and make adjustments as needed to optimize productivity.

Share with Clients: By sharing access to your board with your clients, you can cut down on unnecessary meetings and emails that are just about ‘project updates’.

Celebrate Milestones: Rejoice in your accomplishments as you move cards across the board. A little celebration can go a long way in boosting team morale.

Final Words

Kanban boards offer an accessible and effective way for solopreneurs, freelancers, and creators to enhance project management and productivity. With a simple yet flexible approach, this visually engaging technique empowers small businesses to achieve success while keeping things organized and enjoyable. So, why wait? Embrace the Kanban way and get on top of your major projects.

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